Southern Africa Institute of Aviation Science and Technology

Privacy Policy

Last updated: October 13, 2026

1. Introduction

Southern Africa Institute of Aviation Science and Technology ("we", "our", or "us") is committed to protecting the privacy of our students, staff, and website visitors. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our student management system and related services.

2. Information We Collect

We may collect the following types of personal information:

• Identity information: full name, date of birth, national ID or passport number, and photograph.
• Contact information: email address, phone number, and physical address.
• Academic information: enrolment records, programme details, grades, attendance, and certification data.
• Financial information: invoices, payment records, and billing details.
• Technical information: IP address, browser type, and usage data collected automatically when you access the system.

3. How We Use Your Information

Your personal information is used for the following purposes:

• Managing student enrolments and academic records.
• Processing fees, invoices, quotations, and financial transactions.
• Generating official documents such as acceptance letters, student ID cards, and certificates.
• Verifying the authenticity of issued documents.
• Communicating important information regarding your studies or account.
• Complying with legal and regulatory obligations.

4. Data Storage and Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encrypted connections, secure server infrastructure, and role-based access controls.

Your data is stored on secure servers and is only accessible to authorised personnel who require it to perform their duties.

5. Third-Party Services

We may share limited personal data with trusted third-party service providers who assist in operating our system, such as hosting providers and email delivery services. These providers are contractually obligated to protect your information and may only use it for the specific purposes we define.

We do not sell, trade, or rent your personal information to external parties.

6. Your Rights

Depending on applicable law, you may have the following rights regarding your personal data:

• The right to access the personal information we hold about you.
• The right to request correction of inaccurate or incomplete data.
• The right to request deletion of your data, subject to legal retention requirements.
• The right to object to or restrict certain processing of your data.
• The right to lodge a complaint with a relevant data protection authority.

To exercise any of these rights, please contact us using the details provided below.

7. Cookies

Our system uses essential cookies that are necessary for the application to function correctly, such as session management and security tokens. These cookies do not track your browsing activity across other websites.

8. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page with a revised "Last updated" date. We encourage you to review this page periodically.

9. Contact Information

If you have any questions or concerns about this Privacy Policy or how your personal information is handled, please contact the administration office of Southern Africa Institute of Aviation Science and Technology.

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